Although very similar to Tasks, the Calendar is meant to help you with scheduling and keeping your appointments. The Calendar View, used for setting each appointment, lets you schedule for a day, a week, a month and a year. You can be reminded of appointments with a sound or other method. Appointments for the day can be accessed on the Today screen.
The Calendar is easy to access and easy to use. You can access the Calendar directly off the Today Screen or directly from the Start Menu (F4), press C to move to Calendar and then press DOT 8. Once you have opened Calendar you are in the Appointment list view, which lists the appointments you have created. If you have not created any appointments, the list displays "No Appointments." From here you can select any day of a particular week by pressing F2.
When you press F2 in the Calendar list view, the following menu items are listed:
In the Appointment list view, press SH CHORD followed by a number 1 through 7 to jump to a specific day of the week. Appendix A lists all the commands for jumping to each day in the week. You must be in the Calendar list view in order for these to commands to work.
To create an appointment, press SH CHORD, N. The appointment details page initially opens with the Subject edit combo box active. You can type in the subject of your appointment or use the arrow keys to use one of the items in the combo box. When you are done press DOT 8 to move out of the combo edit box. Next, press the DOWN ARROW to move to the next edit field. Press DOT 8 again, but this time to move into the edit field. When you are done typing the appointment information, press DOT 8 again to move out of the field and press DOWN ARROW to move to the next field. You enter information about an appointment by using this command sequence of DOT 8 and DOWN ARROW.
When you move to the "Start" and "End" items, press SH CHORD, D to open the Date Selector. For more information on the commands associated with the Date Selector, please see Calendar, Using the Calendar View.
To change the time in the "Start" and "End" items, press DOT 8 on the item and type in the new time or use the arrow keys to select a time.
To add additional information about your appointment, press DOTS 5-6 CHORD to move to the Notes page. When finished, press F1 to return to the Calendar list view.
Note: When entering a time, you can type military and abbreviated time forms, such as 2300 (becomes 11:00 PM), 913pm (becomes 9:13 PM), 911 (becomes 9:11 AM), and 9p (becomes 9:00 PM).
To edit an appointment, select it in the Calendar list view and press DOT 8 to open it. Change any appointment detail by pressing DOWN ARROW to move to the item. Then press DOT 8 and type the new information.
To see a list of available actions for an appointment, select the appointment in the appointment list and press F2 CHORD.
To view the details of an appointment, select it in the appointment list and press DOT 8 to open it. If you have both an all day event and one or more regular appointments scheduled on the same date, press DOTS 4-5 CHORD to move between the two list views.
Note: To quickly access your appointments for the day, press F4 and press DOT 8 on Today.
Appointments can span an hour, several hours, all day or even all week. Those that span all day or all week are considered an All Day Event. Examples include trade shows or training seminars. To schedule an all day event, follow the steps above to create an appointment or select and open an existing appointment from the appointment list. Press F2 and select Edit. In this dialog, press DOWN ARROW until you hear, "Type combo box." Press DOT 8 and use the arrow keys to select All Day. You can also schedule a birthday or anniversary as an all day event. However, for this you will want to press DOWN ARROW to move to the Status combo box, press DOT 8 and use the arrow keys to select Free. This way the time will not show as busy in your calendar.
PAC Mate indicates an All Day Event by announcing it in the appointment list.
Note: You can create an all day event on the PAC Mate, however you cannot create or modify an all day event to include attendees on the PAC Mate. To do this, you must create all day events with attendees on your PC, and use ActiveSync to copy these events to the PAC Mate. Then, view them in Calendar. To schedule an appointment with attendees lasting all day on the PAC Mate, set type to Normal, then adjust the date and time appropriately.
Appointments that occur on a regular basis, such as a weekly team meeting can be entered once and set with a recurring pattern. To do this, follow the steps above to create an appointment or select and open an existing appointment from the appointment list. Press F2 and select Edit. In this dialog, press DOWN ARROW until you hear, "Occurs combo box." Press DOT 8 and use the arrow keys to select a pattern. If the default patterns in the list are not what you need, select <edit pattern…> to create your own pattern using the wizard.
You can set a reminder for an appointment by following the steps above to create an appointment or by selecting and opening an existing appointment from the appointment list. Then press F2 and select Edit. In this dialog, press DOWN ARROW until you hear, "Reminder combo box." Press DOT 8 and use the arrow keys to select Remind me.
You can change how many minutes before the appointment you are reminded. To do this, press SH CHORD, T to access the Minutes combo box and use the arrow keys to make a selection. In addition, you can press SH CHORD, I to modify the reminder interval from the default of minutes to hours, days, or weeks in advance of the appointment.
Note: To set a reminder for all new appointments in the calendar, press F2 in the appointment list, move to Tools and press DOT 8. Press DOT 8 on Options and select "Set reminders for new items."
If you want to be reminded about your appointments using a distinctive sound, go to the Start Menu (F4) and press DOT 8 on Settings. On the Personal page select and press DOT 8 on Sounds & Notifications. Press DOTS 5-6 CHORD to move to the Notification page. Press DOTS 4-5 CHORD until you hear, "Play Sound check box," then press the SPACEBAR to check this box. Last, press DOTS 4-5 CHORD again to move to the combo box that lists all the sounds available on your PAC Mate.
You can add additional information about an appointment if necessary.
Use Calendar to schedule meetings with people who use Outlook or Inbox. When attendees receive a meeting request, they can accept or decline the meeting. If they accept, the meeting is automatically added to their schedule. In addition, their response is sent back to you, and your calendar is updated.
Note: Before you can send a meeting request, you must enter e-mail addresses for the Contacts you want to include in the meeting and set up Inbox to send and receive messages.
Inbox automatically creates a meeting request along with any textual notes entered in the Notes page and sends it to the attendees the next time you synchronize with your PC.
Note: If you cannot synchronize with a PC, then you can send the meeting request through a connection to an ISP or the network. Press F2, move to Tools and press DOT 8. Move to Options and press DOT 8 again. In the "Send meeting requests via," select the account you want to use to send the meeting request.
You can change Calendar options such as the first day of the week or when exactly do you want to be reminded of a new appointment, etc. To enter the Options dialog, press F2, move to Tools and select Options. Choose the settings that you want for your Calendar.
Note: PAC Mate does not support Appointment icon indicators or "Use large font."
The Calendar View is a traditional style calendar in which you can easily check for appointments. The commands for Calendar View are listed in Appendix A.
When navigating by the smaller date changes, if the month, year or day of week changes, that component of the date is spoken. The PAC Mate announces when a date has an appointment associated with it.
Press DOT 8, DOTS 4-5 CHORD, or DOTS 1-2 CHORD while in the Calendar View to return to the Calendar list view on the new date.