Calendar

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Although very similar to Tasks, the Calendar is meant to help you with scheduling and keeping your appointments. The Calendar View, used for setting each appointment, lets you schedule for a day, a week, a month and a year. To remind you of your appointments, the PAC Mate will play a sound and open a dialog with your appointment information. You can choose to dismiss the appointment or be re-notified within a time interval that you can set.

The Calendar is easy to use. You can access the Calendar from the Today Screen or directly from the Start Menu (Windows Key), press C to move to Calendar and then press ENTER. Once you have opened Calendar you are in the Calendar list view, which lists the appointments you have created. If you have not created any appointments, you will hear "No Appointments." From the list view, you can preview your daily appointments for any particular day by pressing ALT and choosing the appropriate menu item listed below.

When you press ALT in the Calendar list view, the following menu items are listed:

When you are in the Calendar list view, press ALT+S followed by a number 1 through 7 to jump to a specific day of the week. Appendix A lists all the commands for jumping to each day in the week. You must be in the Calendar list view in order for these to commands to work.

Creating or Editing an Appointment

To create an appointment, press CTRL+N. The appointment details page initially opens with the Subject edit combo box active. You can type in the subject of your appointment or use the arrow keys to use one of the items in the combo box. When you are done press ENTER to move out of the combo edit box. Next, press DOWN ARROW to move to the next edit field. Press ENTER again, but this time to move into the edit field. When you are done typing the appointment information, press ENTER again to move out of the field and press DOWN ARROW to move to the next field. You enter information about an appointment by using this command sequence of ENTER and DOWN ARROW.

When you move to the "Start" and "End" items, press ALT+D to open the Date Selector. For more information on the commands associated with the Date Selector, please see Calendar, Using the Calendar View.

To change the time in the "Start" and "End" items, press ENTER on the item and type in the new time or use the arrow keys to select a time.

To add additional information about your appointment, press CTRL+TAB to move to the Notes page. When finished, press ESC to return to the Calendar list view.

Note: When entering a time, you can type military and abbreviated time forms, such as 2300 (becomes 11:00 PM), 913pm (becomes 9:13 PM), 911 (becomes 9:11 AM), and 9p (becomes 9:00 PM).

To edit an appointment, select it in the Calendar list view and press ENTER to open it. Change any appointment detail by pressing DOWN ARROW to move to the item. Then press ENTER and type the new information.

Viewing Appointments

To see a list of available actions for an appointment, select the appointment in the Calendar list and press the Application Key.

To view the details of an appointment, select it in the list view and press ENTER to open it. If you have both an all day event and one or more regular appointments scheduled on the same date, press TAB to move between the two list views.

Note:  To quickly access your appointments for the day, press the Windows Key and press ENTER on Today.

Creating an All Day Event

Appointments can span an hour, several hours, all day or even all week. Those that span all day or all week are considered an All Day Event. Examples include trade shows or training seminars. To schedule an all day event, follow the steps above to create an appointment or select and open an existing appointment from the appointment list. Press ALT and select Edit. In this dialog, press DOWN ARROW until you hear, "Type combo box." Press ENTER and use the arrow keys to select All Day. You can also schedule a birthday or anniversary as an all day event. However, for this you will want to press DOWN ARROW to move to the Status combo box, press ENTER and use the arrow keys to select Free. This way the time will not show as busy in your calendar.

PAC Mate indicates an All Day Event by announcing it in the appointment list.

Note:  You can create an all day event on the PAC Mate, however you cannot create or modify an all day event to include attendees on the PAC Mate. To do this, you must create all day events with attendees on your PC, and use ActiveSync to copy these events to the PAC Mate. Then, view them in Calendar. To schedule an appointment with attendees lasting all day on the PAC Mate, set type to Normal, then adjust the date and time appropriately.

Making an Appointment Recurring

Appointments that occur on a regular basis, such as a weekly team meeting can be entered once and set with a recurring pattern. To do this, follow the steps above to create an appointment or select and open an existing appointment from the appointment list. Press ALT and select Edit. In this dialog, press DOWN ARROW until you hear, "Occurs combo box." Press ENTER and use the arrow keys to select a pattern. If the default patterns in the list are not what you need, select <edit pattern…> to create your own pattern using the wizard.

Setting a Reminder for an Appointment

You can set a reminder for an appointment by following the steps above to create an appointment or by selecting and opening an existing appointment from the appointment list. Then press ALT and select Edit. In this dialog, press DOWN ARROW until you hear, "Reminder combo box." Press ENTER and use the arrow keys to select Remind me.

You can change how many minutes before the appointment you are reminded. To do this, press ALT+T to access the Minutes combo box and use the arrow keys to make a selection. In addition, you can press ALT+I to modify the reminder interval from the default of minutes to hours, days, or weeks in advance of the appointment.

Note:  To set a reminder for all new appointments in the calendar, press ALT in the appointment list, move to Tools and press ENTER. Press ENTER on Options and select "Set reminders for new items."

If you want to be reminded about your appointments using a distinctive sound, go to the Start Menu (Windows Key) and press ENTER on Settings. On the Personal tab select and press ENTER on Sounds & Notifications. Press CTRL+TAB to move to the Notification page. Press TAB until you hear, "Play Sound check box," then press the SPACEBAR to check this box. Last, press TAB again to move to the combo box that lists all the sounds available on your PAC Mate.

Adding a Note to an Appointment

You can add additional information about an appointment if necessary.

  1. To add or edit a note, in the appointment list, select and press ENTER on the appointment.  
  2. Press CTRL+TAB to move to the Notes page.
  3. Type in the additional information you want to include for that particular appointment.
  4. Press ESC to close the notes page and return to the Calendar list view.
  5. Later, when you open your appointment, the additional information is available for you to read.

Sending a Meeting Request

Use Calendar to schedule meetings with people who use Outlook or Inbox. When attendees receive a meeting request, they can accept or decline the meeting. If they accept, the meeting is automatically added to their schedule. In addition, their response is sent back to you, and your calendar is updated.

Note:  Before you can send a meeting request, you must enter e-mail addresses for the Contacts you want to include in the meeting and set up Inbox to send and receive messages.

  1. From the Appointment list you can either create a new appointment or edit an existing appointment.
  2. In the Appointment page enter or edit the information and press DOWN ARROW until you hear, "Attendees button."
  3. Press ENTER to activate the button.
  4. Use the arrow keys to move to the contact you want to invite. (Only those contacts with e-mail addresses will be displayed.)
  5. Press the SPACEBAR to select the contact.
  6. When you are done press ENTER to return to the Appointment details page. To close the Appointment details page and return to the Calendar list view, press ESC.
  7. Before you return to the Calendar list view, you will be asked whether you want to send an e-mail to inform the attendees of the meeting. Press ENTER to activate either the Yes button or No button.

Inbox automatically creates a meeting request along with any textual notes entered in the Notes page and sends it to the attendees the next time you synchronize with your PC.

Note:  If you cannot synchronize with a PC, then you can send the meeting request through a connection to an ISP or the network. Press ALT, move to Tools and press ENTER. Move to Options and press ENTER again. In the "Send meeting requests via," select the account you want to use to send the meeting request.

Changing Appointment Options

You can change Calendar options such as the first day of the week or when exactly do you want to be reminded of a new appointment, etc. To enter the Options dialog, press ALT, move to Tools and select Options. Choose the settings that you want for your Calendar.

Note:  PAC Mate does not support Appointment icon indicators or "Use large font."

Using the Calendar View

The Calendar View allows you to easily check for appointments. The commands for Calendar View are listed in Appendix A.

When navigating by the smaller date changes, if the month, year or day of week changes, that component of the date is spoken. The PAC Mate announces when a date has an appointment associated with it.

Press ENTER, TAB, or SHIFT+TAB while in the Calendar View to return to the Calendar list view on the new date.


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